Preschool Administrative Assistant Job Description

How To Become A Preschool Administrator

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The requirements for becoming a preschool administrator are varied, and there are several paths to choose from when pursuing this career path. Some individuals start working as childcare workers right out of high school and, over time, can work their way into administrator positions after gaining many years of experience working with children and operating programs. The ability to work as a preschool administrator with only a high school diploma will depend on the organization and state regulations.

Many organizations, programs, and state regulations require that preschool administrators have at least an associates degree in early childhood education, and in some cases a bachelors degree is preferred. In addition to formal school, many preschool administrators are also required to be certified by a national credentialing agency. These certification programs require potential administrators to take relevant classes, earn experience in the field, and pass a written exam.

Nearly all childcare workerswhether administrators or general staffmust be licensed by their state in order to qualify to work with children. The licensing program is a simple checkpoint to ensure workers can safely work with students: they must pass a background check, prove that theyve received all required inoculations against infectious diseases, and, in some cases, become certified to perform CPR.

Job Duties And Tasks For: Preschool Education Administrators

1) Confer with parents and staff to discuss educational activities and policies, and students’ behavioral or learning problems.2) Prepare and maintain attendance, activity, planning, accounting, or personnel reports and records for officials and agencies, or direct preparation and maintenance activities.

3) Set educational standards and goals, and help establish policies, procedures, and programs to carry them out.4) Monitor students’ progress, and provide students and teachers with assistance in resolving any problems.5) Determine allocations of funds for staff, supplies, materials, and equipment, and authorize purchases.

6) Recruit, hire, train, and evaluate primary and supplemental staff, and recommend personnel actions for programs and services.7) Direct and coordinate activities of teachers or administrators at daycare centers, schools, public agencies, and/or institutions.8) Plan, direct, and monitor instructional methods and content of educational, vocational, or student activity programs.

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Early Childhood Administrative Assistant Jobs


  • Estimated $36.7K – $46.4K a yearFull-time
  • Will be responsible for accounting for grants, processing and monitoring purchase/service orders, and accounts payable/receivable, including invoices and bill
  • Estimated $26.4K – $33.4K a yearFull-time
  • Provides administrative support as needed to enhance overall agency and early learning center functioning.
  • Serves as initial contact at Early Learning Center to
  • Baton Rouge, LA$2,158 – $4,240 a month
  • Serves as assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and
  • Ann Arbor, MI 4810948109Thompson + Richard KennedyFull-time +1Monday to Friday
  • The University of Michigan Childrens Centers is seeking candidates for the position of AdministrativeAssistant at Towsley Childrens House.
  • Rocky Hill, CT 0606706067Estimated $31.5K – $39.9K a yearFull-time
  • Experience working in earlychildhood field.
  • Minimum one year work experience as an administrative assistant.
  • Salary commensurate with education and experience.
  • Estimated $35.1K – $44.4K a year
    JobID: 45668 Position Type: Office Professional/Office Professional IV Date Posted: 7/18/2019 Location: 610PostedPosted 30+ days ago·More…
  • $51,500 a yearFull-time
  • Under the supervision of the Women, Infant, and Children Program Director, the Assistant Regional WIC Coordinator will assist to supervise clinics.
  • O Strong office and administrative skills.
  • $3,013 – $4,286 a monthFull-time
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    What Is A Preschool Administrator

    The following job responsibilities are common for individuals in preschool administrator roles:

    • Hire, train, and evaluate preschool and daycare staff and educators
    • Develop learning programs that will be executed and work with teachers to form curriculums and lesson plans
    • Work with students and parents to create a positive learning environment and help to resolve behavioral or social issues
    • Manage preschool and facility budgets and determine where to allocate available funds
    • Ensure facility and programs meet federal and state guidelines and regulations when operating a Head Start or other government-funded preschool program

    What Are The Duties Of An Assistant Daycare Teacher

    Resume Objective For Teacher Aide Position

    An assistant daycare teacher is responsible for performing support tasks in a daycare center. Most of the duties primarily revolve around maintaining a safe and healthy environment for children, preparing meals and learning materials, assisting children during bathroom or hygiene-related activities, and keeping the classroom clean and sanitized. Furthermore, there are instances when an assistant daycare teacher must come up with recreational activities, maintain student records, and help children improve their motor skills and basic knowledge in concepts such as recognizing the alphabet or coloring.

    Next up, we have the assistant daycare teacher profession to look over. This career brings along a lower average salary when compared to a preschool assistant annual salary. In fact, assistant daycare teachers salary difference is $918 lower than the salary of preschool assistants per year.

    While the salary may be different for these job positions, there is one similarity and that’s a few of the skills needed to perform certain duties. We used info from lots of resumes to find that both preschool assistants and assistant daycare teachers are known to have skills such as “cpr,” “child care,” and “behavioral issues. “

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    Preschool Office Assistant Jobs

    • Assist in other office responsibilities as required.
    • Manage office supplies inventory control/purchase for team.
    • 401 plan that includes a company match.
  • Knowledge of office management and basic bookkeeping.
  • Proven experience as an administrative assistant and/or front desk representative position.
  • Estimated $35.1K – $44.4K a year
    JobID: 45668 Position Type: Office Professional/Office Professional IV Date Posted: 7/18/2019 Location: 610PostedPosted 30+ days ago·More…
  • Center, Congregational School, Youth, and Young Family Education departments provide high.
  • Anticipates the needs of the Cantors and the Music Department.
  • San Diego, CA 92111 $17.06 – $20.79 an hour
  • Organize and maintain office and specialized files
  • Under general supervision of the Area Director, or designee, performs a wide variety of routine to
  • Muriel moore Child development CenterWaterbury, CT 06704
  • Early Childhood Development Office Assistant

    • Perform clerical support duties maintain electronic and manual records and files.
    • Complete complex copying jobs which may include collating, stapling, hole punching, and folding.
    • Perform word processing and data entry for enrollment and other program requirements.
    • Format correspondence and printed materials such as newsletters, flyers and handouts.
    • Serve as a receptionist and greet parents, children, students and general public.
    • Respond to telephone inquiries and provide information for all programs.
    • Provide student information according to college policy and FERPA guidelines.
    • Assist students, staff and faculty with ECE/FLE resources and maintain the appropriate records.
    • Monitor supplies and order as needed.
    • Maintain accurate bookkeeping records for billing and reporting purposes.
    • Assist children in the classroom under the direct supervision of a teacher for brief periods.
    • Perform other duties as required.

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    Preschool Administrative Assistant Jobs

    • Seattle, WA 98144 $20.89 – $21.74 an hourMonday to Friday +4
      Easily apply
    • This position provides support to the Education Supervisor by providing direct support to the operations of their primary preschool center.
  • Responsive employer Urgently hiring
  • Duties of the AdministrativeAssistant include providing support to our managers and employees, assisting in daily office needs and managing our companys
  • Boston, MA 02116 Estimated $33.1K – $41.9K a yearFull-time
  • Providing classroom coverage in infant, toddler, and preschool classrooms when needed.
  • Providing administrative and clerical support, particularly with regard
  • Provide administrative support for the executive.
  • Provide project administrative assistance as required, including:
  • 401 plan that includes a company match.
  • Sunnyvale, CA 94087 $28 – $32 an hour
  • 12 ECE units or willing to work toward being fully qualified early childhood preschool teacher.
  • South Peninsula Hebrew Day School* is seeking an Early Childhood
  • This Preschool Administrator position requires flexibility.
  • The ideal candidate will have experience in office administration tasks.
  • Minimum of 40 wpm typing.
  • Burlington County, NJFull-time
  • The PreschoolAdministrativeAssistant greets visitors, answers phones, oversees building entry and security procedures, orders supplies and maintains records
  • Estimated $44.7K – $56.7K a yearWeekend availability +1
  • A minimum 3 years administrative or related experience preferred.
  • Strong communication and organizational skills.
  • Preschool Assistant Job Description

    Facility Administrator (FA) Day in the Life

    When it comes to understanding what a preschool assistant does, you may be wondering, “should I become a preschool assistant?” The data included in this section may help you decide. Compared to other jobs, preschool assistants have a growth rate described as “as fast as average” at 4% between the years 2018 – 2028, according to the Bureau of Labor Statistics. In fact, the number of preschool assistant opportunities that are predicted to open up by 2028 is 55,400.

    Preschool assistants average about $13.67 an hour, which makes the preschool assistant annual salary $28,442. Additionally, preschool assistants are known to earn anywhere from $23,000 to $35,000 a year. This means that the top-earning preschool assistants make $16,000 more than the lowest earning ones.

    Once you’ve become a preschool assistant, you may be curious about what other opportunities are out there. Careers aren’t one size fits all. For that reason, we discovered some other jobs that you may find appealing. Some jobs you might find interesting include an assistant language teacher, assistant daycare teacher, floater/assistant teacher, and special education instructional assistant.

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    How A Floater/assistant Teacher Compares

    Floater assistant teachers help a homeroom teacher in their daily undertakings inside the classroom. They provide assistance with evaluating every student’s activities and ensure that routines are followed and done on time. They make sure students are taught well and are physically and mentally present in the classroom. Also, the floater assistant teacher helps in maintaining the orderliness of the classroom visited.

    The third profession we take a look at is floater/assistant teacher. On an average scale, these workers bring in higher salaries than preschool assistants. In fact, they make a $827 higher salary per year.

    There are many key differences between these two careers as shown by resumes from each profession. Some of those differences include the skills required to complete responsibilities within each role. As an example of this, a preschool assistant is likely to be skilled in “child abuse,” “math,” “behavioral issues,” and “instructional materials,” while a typical floater/assistant teacher is skilled in “patients,” “child development,” “emr,” and “cda.”

    When it comes to education, floater/assistant teachers tend to earn similar education levels than preschool assistants. In fact, they’re 0.2% more likely to earn a Master’s Degree, and 0.2% more likely to graduate with a Doctoral Degree.

    Description Of A Special Education Instructional Assistant

    Special education instructional assistant does work under the supervision of the principal and other administrative workers, especially in school and college. They prepare the material aids which are helping to teach in the classroom. Moreover, they are more inclined upon the progress of students. Conducting the exams, preparing the notes, preparing the result and giving the instruction to the students about their life career and course books etc are the main duties of the special education instructional assistant. They preach, instruct, command and come up with the idea about making the school environment more friendly and viable.

    Special education instructional assistants tend to earn a higher pay than preschool assistants by about $3,583 per year.

    While their salaries may vary, preschool assistants and special education instructional assistants both use similar skills to perform their jobs. Resumes from both professions include skills like “cpr,” “math,” and “instructional materials. “

    Even though a few skill sets overlap, there are some differences that are important to note. For one, a preschool assistant might have more use for skills like “child care,” “child abuse,” “classroom management,” and “behavioral issues.” Meanwhile, some special education instructional assistants might include skills like “autism,” “behavioral problems,” “mathematics,” and “instructional assistance” on their resume.

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    What Assistant Language Teachers Do

    An assistant language teacher is in charge of performing support tasks for language teachers. Their responsibilities include preparing teaching and coursework materials, assessing student performance, taking attendance records, and holding lectures as a substitute for the teacher. They may also help students who are having trouble following and adjusting to the lessons, assisting them as needed. Above all, an assistant language teacher must monitor the students’ progress, all while maintaining a safe and healthy learning environment for everyone.

    In this section, we compare the average preschool assistant annual salary with that of an assistant language teacher. Typically, assistant language teachers earn a $2,580 lower salary than preschool assistants earn annually.

    While the salaries between these two careers can be different, they do share some of the same responsibilities. Employees in both preschool assistants and assistant language teachers positions are skilled in cpr, classroom management, and social development.

    As far as similarities go, this is where it ends because a preschool assistant responsibility requires skills such as “child care,” “child abuse,” “math,” and “behavioral issues.” Whereas a assistant language teacher is skilled in “english-language,” “classroom environment,” “language curriculum,” and “elementary schools.” So if you’re looking for what truly separates the two careers, you’ve found it.

    Is Being A Preschool Education Administrators Your Very Best Career Choice

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    12) Teach classes or courses, and/or provide direct care to children.13) Prepare and submit budget requests or grant proposals to solicit program funding.14) Write articles, manuals, and other publications, and assist in the distribution of promotional literature about programs and facilities.

    15) Collect and analyze survey data, regulatory information, and demographic and employment trends, in order to forecast enrollment patterns and the need for curriculum changes.16) Inform businesses, community groups, and governmental agencies about educational needs, available programs, and program policies.17) Organize and direct committees of specialists, volunteers, and staff to provide technical and advisory assistance for programs.

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